Effective vaccine inventory management is essential for ensuring availability, reducing waste, and maintaining compliance with healthcare regulations. Canvas simplifies this process with an integrated inventory system that allows providers to track stock levels, monitor expiration dates, and document administration in real time.

Documenting Vaccines and Vaccine Lots

There are two admin pages to be aware of for this workflow --- our vaccine and vaccine lots setting pages.

Benefits of Vaccine Inventory Management

• Accuracy: Tracks real-time stock levels and administration.

• Compliance: Ensures adherence to healthcare regulations.

• Efficiency: Simplifies vaccine setup and reduces errors in documentation.

Vaccines

Vaccines will populate under the immunization command

• Vaccines are managed under Quality & Revenue: Vaccines in Settings. Click ADD VACCINE + to add to inventory

• Complete fields. Bolded fields are required

  • Charges: Associate a CPT charge code

    • If the code is not found, then add the code to the practice's Fee Schedule. 

  TIP: Hold down Ctrl for Windows or Command for Mac to select more than one charge. 

  • Payer: Designate vaccine for a specific payer. Example: Medicaid

  • Cvx code

  • Name

  • Short name: Brand name or short generic

  • NDC code

  • MVX code

  • Route: Method the vaccine is administered into the body

  • Active

  • Units: Defaults to 1

• Click Save or scroll down to Vaccine Lot to add the additional information

Vaccine Lot

Within this same admin page you can document lots or you can go directly to the vaccine lots admin page to do the same.

Adding Vaccine Lots from Vaccines Settings

• Add Vaccine lots from Vaccines setting by clicking + Add another Vaccine Lot

• Complete fields. Required fields will be bolded

  • Lot Number

  • NDC Code

  • MVX Code

  • Expiration Date

  • Diluent Lot Number

  • Diluent Expiration Date

  • Starting Inventory

  • Quantity Adjustment

  • Adjustment Notes

  • Vaccine

• Click + Add another Vaccine lot if additional lots are needed

Adding Vaccine Lots via Vaccine Lots Settings

• Vaccine lots can also be managed under Quality & Revenue: Vaccine Lots. If a new lot is needed, ADD VACCINE LOT +

• Process will be completed the same as above.

Administer Vaccines

Vaccines are administered using the vaccine command 📄 Command | Immunize.